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Evidence comparison / two records

ApprovalMax vs Paylocity

Read two dated LedgerAtlas records side by side. Differences are shown as recorded observations, not as scores or recommendations.

01 / Recorded observations

Evidence matrix

Each value is copied from the registry and its dated source record. Unknown fields remain visible.

FieldApprovalMaxPaylocity
Category
Close & reconciliation
Close & reconciliation
Recorded workflows
Close & reconciliation · Practice operations
Close & reconciliation · Bookkeeping automation
Ledger integrations
QuickBooks Online · Xero
QuickBooks Online · Xero
Firm-size fit
5-15 clients · 15-50 clients · 50+ clients
15-50 clients · 50+ clients · Not stated
Workflow replaced
Chasing approvals over email and manually confirming who signed off on a bill before payment.
Separate handling of payroll and non-payroll spend across disconnected finance and HR systems.
Pricing model and notes
Flat subscription — The official pricing page is organised by accounting-system integration, with separate plan sets for Xero, QuickBooks Online, and NetSuite.
Contact sales — The official pricing page presents HR, Finance, and IT solution bundles priced by business needs and routes to a demo request.
AI depth
Not stated
Assistive
Free tier
Not stated
Not stated
Other integrations
Oracle NetSuite
NetSuite · HR and payroll platform
Verification status
Checked
Checked
Last checked
2026-09-14
2026-09-14

02 / Source registers

What each record cites

ApprovalMax

  1. 01
    The approval engine behind your AP process

    Product scope for accounts payable and receivable approval automation.

    ApprovalMax · observed 2026-09-14
  2. 02
    Pricing

    Published integration-specific plan structure for Xero, QuickBooks Online, and NetSuite.

    ApprovalMax · observed 2026-09-14

Paylocity

  1. 01
    Paylocity for finance, formerly Airbase

    Product identity as Paylocity for Finance and stated spend-management scope.

    Paylocity · observed 2026-09-14
  2. 02
    Pricing

    Published solution bundles and demo-led pricing path.

    Paylocity · observed 2026-09-14